Delegate Terms and Conditions
1. Introduction
1.1 The Congress is organized and managed by The Association of Dental Implantology Limited, a company registered in England and Wales with registration number 2260991 and registered office at c/o TC Group, The Granary, Hones Yard, 1 Waverley Lane, Farnham, Surrey, England, GU9 8BB, and a charity registered in England and Wales and having charity number 800238.
1.2 References to “us” means The Association of Dental Implantology Limited and references to “we” and “our” shall be construed accordingly. References to “you” mean the person or entity completing a booking request and, where appropriate, each delegate on whose behalf the booking is being made.
1.3 All applications to book for the Congress are made subject to these Terms and Conditions (which shall apply to the exclusion of any terms sought to be imposed by you).
2. Bookings and payment
2.1 Booking for the Congress is only available to dental professionals (dentists, technicians, hygienists, therapists, nurses, practice managers) who are registered as necessary with the GDC or an equivalent overseas organization and ADI student members, and is subject to you making full payment and to availability of places.
2.2 Payments will be accepted by debit/credit card via World Pay.
2.3 Once payment has been received we will send an email confirmation.
2.4 In order to qualify for the ‘early bird’ rates, booking and payment must be received by 15 September 2021.
‘Advance’ rates are available from 16 September 2021 to 9 February 2022 inclusive. From 10 March 2022 the ‘late’ rates will apply.
2.5 Only individuals who are ADI members at the time of booking are eligible for member rates. For further information on ADI membership please visit the ADI website.
2.6 A unique email address must be provided for each delegate at the point of booking.
3. Access requirements
You should advise of any special access requirements at the time of booking.
4. Changes and cancellation
4.1 Written substitutions and/or name changes can be made until 26 April 2022. Please email us using our contact form.
4.2 Cancellations must be received in writing via our contact form. For cancellations notified to ADI on or before 10 March 2022, a non-transferable credit to the value of the delegate fee will be offered for use when booking the ADI Team Congress 2023. After that date, no refund or credit will be provided.
4.3 It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of the Congress or the advertised speakers. We reserve the right to make these changes at any time and we will notify you of such changes.
4.4 If we alter the date and/or location of the Congress, and if you are no longer able to attend, we will offer you a non-transferable credit for use when booking the ADI Team Congress 2023.
4.5 If the Congress is cancelled, we will offer you a refund of your delegate fee.
4.6 In 4.2 and 4.4 above, any credit notes provided will be limited to the amount paid by you and in particular we shall not be liable to the delegate or you for travel, accommodation and other costs and expenses or losses incurred by the delegate or you (including wasted costs and expenses).
5. Hands-on workshops
5.1 Hands-on workshops will take place on Thursday 26 May, and nine workshops will be available to select from. Each workshop will have a small number of participants and will be either a morning or afternoon session (each workshop will be given twice).
5.2 Attendance at hands-on workshops is limited to Congress delegates who are dentists, and is an optional extra that is not covered by the delegate fee.
5.3 Delegates will be able to book to attend hands-on workshops as part of the online delegate booking process via the Congress website, and places will be allocated on a first come first served basis.
5.4 Delegates who have already booked to attend the Congress, who subsequently decide they wish to attend a hands-on workshop, can amend their booking via the Your Event Bookings section of the ADI website (see booking confirmation email).
5.5 Requests to transfer an existing hands-on workshop booking to an alternative workshop should be made using our contact form by 1 April 2022. ADI will attempt to accommodate such requests but this cannot be guaranteed.
5.6 Cancellations must be received via our contact form. For cancellations notified to ADI on or before 10 March 2022, a non-transferable credit to the value of the hands-on workshop fee will be offered for use when booking the ADI Team Congress 2023. After 10 March 2022, no refund or credit will be provided.
5.7 Subject to delegates providing their permission, ADI will provide to the companies organizing the hands-on workshops, in advance of the Congress, the contact details of the delegates who have booked to attend their hands-on workshops, for the purpose of providing the delegates with relevant information to enhance their educational experience.
5.8 The companies organizing the hands-on workshops are wholly responsible for providing any necessary PPE to their workshop participants and will instruct delegates in advance if they need to bring any of their own personal equipment, e.g. loupes.
5.9 Delegates will have their name badge scanned on arrival at the hands-on workshop to confirm their attendance. CPD certificates will be provided by the company to delegates who attend.
5.10 The delegate accepts that any claims, demands, losses, expenses and damages suffered or incurred by the delegate arising out of or in connection with any failure by the company organizing the hands-on workshop to hold its workshop should be addressed to the organizing company and that ADI will have no liability for these, subject only to such failure being as a result of the postponement or abandonment of the Congress by the ADI.
6. Speakers and Exhibitors
6.1 Views expressed by speakers and Exhibitors are their own. We cannot accept liability for advice given or views expressed by any speaker or Exhibitor at the Congress or materials provided by any speaker or Exhibitor or other party.
7. Photography, filming and mobile phones
7.1 For ADI promotional purposes, there will be an official Congress photographer, and there may be an official Congress film crew. Delegates and Exhibitors acknowledge that ADI may use the resulting photographs or recorded material on the ADI website, in its marketing and promotional materials for future Congresses, and also during future Congresses.
7.2 Delegates must not make an audio recording or a video recording of any part of the Congress including the Exhibition.
7.3 Delegates must not take photographs in the auditorium or other meeting rooms during Congress sessions, or in the Exhibition.
7.4 Delegates should note that exhibiting companies have been asked not to include delegates in any photographs, audio recordings or video recordings in their corporate forums or on their exhibition stands, without first having obtained permission from the delegates concerned.
7.5 Mobile phones must be switched off whilst in the main auditorium, to ensure there is no disruption to speakers and delegates, unless these are required for interactive elements of the lectures or moderated discussions.
8. Data Protection
8.1 If you are submitting booking details for any delegate other than yourself, you will ensure that, and you warrant to us that, you are authorised to do so and that you have any appropriate consents in place to enable you to transfer personal data about any such delegate to us so that we may use it for the purposes for which you provide it to us. You warrant also that you are authorised to respond to each opt-in/opt-out question on behalf of each such delegate.
8.2 Members will receive information from us about future events as part of their membership. We also like to send present and past delegates who are not members information regarding membership and future events that we think might be of interest to them. Please indicate whether or not each delegate is willing to receive such information by ticking each appropriate box in the booking form.
8.3 There will be Exhibitors at the event whom we have selected because we consider their products or services may be of interest and benefit to delegates. Please indicate whether or not each delegate is willing to receive further information from such Exhibitors in the post by ticking the appropriate box in the booking form.
8.4 When registering on site, each delegate will be issued with a name badge which is required to be worn for entry into the Congress. Each name badge includes a unique barcode. Hands-on Workshop organizers will have barcode readers in their hands-on workshop meeting rooms, and Exhibitors may have barcode readers on their stands. The Hands-on Workshop organizers and Exhibitors shall not (and procure that its employees or contractors shall not) scan the badge of a delegate without first obtaining their consent to do so. The Hands-on Workshop organizer or Exhibitor shall treat all such contact details as private and confidential and take such action as may be necessary to safeguard them accordingly; shall use such contact details only to contact delegates in respect of their hands-on workshop (if any) or in respect of goods or services related to the content of the Congress; and shall not provide any such contact details to any third party.
8.5 By completing the booking form, you confirm that we may send information to each delegate in respect of the event for which the booking is being made.
8.6 We will only use the information you provide for the purposes to which you have consented and related purposes including:
- Updating and enhancing our records;
- Analysis to help us manage our business;
- Legal and regulatory compliance.
Our business may be audited or checked by our accountants or the Charity Commission or other regulatory organizations. All such third parties are required to maintain confidentiality in relation to your personal data.
8.7 You have a right of access under Data Protection laws to the personal data we hold about you. We seek to keep that personal data correct and up to date and for no longer than reasonably necessary. You should let us know if you believe the information we hold about you needs to corrected or updated.